Position: Administrative Officer
CRS – Catholic Relief Services (CRS)
Strike
Location: Kigoma Salary Grade: 5
About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, regardless of race, religion, or nationality. CRS’s relief and development work is accomplished through emergency response, HIV, health, agriculture, education, microfinance and peace building programs.
Job Summary:
Process the provision of responsive, efficient, and effective services in support of the mission of Catholic Relief Services (CRS) to serve the poor and vulnerable. You will help ensure resource management and a high quality service approach are integrated into governance systems, policies and procedures.
Key Duties and Responsibilities:
- Coordinate and report on activities and resources needed to ensure cost-effective and quality service delivery from administrative support functions.
- Assist in the coordination of transaction processing for office supplies and inventory.
- Support the implementation of Asset/asset Management processes, such as receiving and distributing assets, asset labeling and physical inventory. Create inter-organization transfers to other inventory organizations (IOs) and sub-list transfers to locations within IOs in Insight.
- Help ensure that management systems, processes and policies comply with agency standards and donor and local legal regulations.
- Collaborate with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure necessary approvals and documents are up to date.
- Help identify safety issues and ensure a safe and healthy work environment.
- Coordinate monthly logistics travel plans.Assist in the implementation of delivery activities from the arrival of products at the local procurement area to the store and to the final distribution points in accordance with CRS and donor regulations and internal supply chain standards and requirements.
- Coordinating the provision of travel assistance and facilities and services to staff and visitors. Coordinate event planning activities, including delegation visits, training and workshops.
- Maintain up-to-date files with all equipment documentation and ensure that all supply chain management activities and movements are fully and accurately documented.
- Prepare and/or review all equipment reports in advance and submit in a timely manner.
- Regularly check all vehicle licenses, and insurance and advise the administrator immediately when renewal is due.
- Any other duties as may be assigned by the supervisor.
Basic Features
- Bachelor’s degree in business administration or related field preferred.
- A minimum of 2 years of work experience in an administrative support function, with increasing responsibility. Experience with a local or international NGO as well.
- Required Languages - English and Kiswahili
- Travel – N/A
Knowledge, Skills and Abilities
- Good planning, organizational and time management skills
- Strong customer service orientation and excellent communication and interpersonal skills
- Ethical conduct and ability to maintain confidentiality
- Active, creative, solution-oriented and results-oriented
Recommended Features
Experience and strong skills in MS Office suite (Excel, Word, PowerPoint, Visio) and information management systems.
REDI Agent Competencies (for all CRS Employees):
Agency competence defines the behaviors and attitudes expected of all employees. When demonstrated, it creates an engaging workplace, helps employees achieve their best, and helps CRS achieve agency goals. These are based on the mission, values, and guiding principles of CRS and are used by each employee to fulfill their responsibilities and achieve the desired results.
Personal Responsibility – Constantly takes responsibility for one’s own actions.
Acting with Integrity – Exemplary conduct at all times aligned with the CRS Guiding Principles and mission. It is considered honest.
Builds and Maintains Trust – Demonstrates consistency between words and actions.
Collaborates with Others – Works effectively in cross-cultural and diverse teams.
Open to Learning – Seeks experiences that can change perspective or provide an opportunity to learn new things.
Agency Leadership Ability:
Transformational Leader – Finds ways to improve the agency through a culture of agility, transparency, and innovation.
Develops and Recognizes Others – Builds the ability of employees to reach their full potential and enhance team and agency performance.
Strategic Thinking – Understands role in interpreting, communicating, and implementing agency strategy and team priorities.
Important Work Relationships:
Internal – Head of Office, Management Team & SC, Finance, External Project Staff – Vendors, Partners and officer
mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
HOW TO APPLY:
Interested qualified candidates should submit their letter of application together with their CV in PDF or Word format in a single attachment which outlines their experience and sustainability of the position applied to email address TZ_HR@crs.org not later than 16th November 2024.
The applicants should clearly state the Job title applied for in the subject line of the email.
Only shortlisted candidates will be contacted.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS prioritizes candidates who are citizens/permanent residents of the countries where we have CRS offices.
CRS is an Equal Opportunity Employer.
