Administrative Assistant
Kilombero Sugar Company Limited
Morogoro
Job Purpose:
Kilombero Charitable Trust (KCCT) is seeking a detail-oriented and highly motivated Administrative Assistant to join our team and ensure the smooth running of our daily operations.
Specific Duties and Responsibilities:
- Communication Management: Handles incoming and outgoing emails, telephone calls, and other communications, and responds to inquiries.
- Planning and Coordination: Arranges meetings, appointments, and travel arrangements for team members, and maintains calendars to ensure smooth operations.
- Office Management: Manages office supplies, equipment, and supplies, including ordering supplies, coordinating repairs, and maintaining a clean and organized work area.
- Data Entry and Record Keeping: Enters, updates, and maintains databases, spreadsheets, and filing systems to ensure accurate and accessible records.
- Compliance: Maintains confidentiality, and adheres to company policies, procedures, and legal requirements.
- Time and Cost Management: Tracks employee hours, prepares timesheets and process expense reports to ensure accurate payments.
- Other Responsibilities: Performs various ad hoc administrative tasks and projects as assigned by managers to support the overall operation of the office or organization.
Job Qualifications and Experience:
- Diploma in Business Administration or equivalent.
- Proven experience in an administrative role, preferably in an office setting.
- Proficiency in office software programs, including Microsoft Office Suite
- Excellent problem-solving, organizational and time management skills.
- Excellent written and verbal communication skills in English and Swahili.
- Ability to work independently with minimal supervision and as part of a team
- Terms of Service: The successful candidate will be engaged on a Contract Basis.
All interested applicants, who meet the above requirements, please apply for the position on or before 30 December 2024. Only shortlisted applicants will be contacted.
Kilombero Community Charitable Trust is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply.
How to Apply:
Please follow the link provided below.
