Office Administrator at Geita Gold Mining Ltd
Geita Gold Mining Ltd
Geita Gold Mine is an open pit gold mine located in the Geita District of the Geita Region of Tanzania. It is operated by AngloGold Ashanti.
Position: Office Administrator
Contract type & Duration: Unspecified Time Contract
Reporting to: Exploration Supervisor
Number of Positions: One (01)
It is a full-time, permanent role which is based in the company’s Dodoma office with occasional field visits. The role-holder is an integral to ensuring the smooth running of administration support for the exploration team with responsibility for the efficient and effective management of administration, information, and business systems to ensure the field team stays focused on the company’s strategic goals. Focuses time and energy on tasks with a targeted completion time of 1 day up to 3 months.
Diploma or Degree in Business Administration or any other business-related course.
Must have a valid Tanzanian driving license.
Ability to drive manual transmission Light vehicles.
Medically fit to work in remote locations with limited medical facilities and able to maintain relevant vaccination requirements.
Geita Greenfields Mineral Exploration Limited is an equal opportunity employer: Female candidates are highly encouraged to apply.
Background in administration or similar with at least 2-3 years of proven work experience.
Ability to use Microsoft Office, including Word, Excel, Access, and PowerPoint.
Knowledge in basic bookkeeping procedures and office management.
Demonstrated work experience in a fast-paced and fluid environment.
ROLE ACCOUNTABILITIES AND OUTPUT:
Demonstrate and encourage a proactive safety culture within the team and the organisation.
Ensure rapid and effective communication of any significant incidents to your manager.
Implement and enforce Greenfields’ protocols and procedures to safely manage all operations.
Monitor and recommend improvements to enhance the effectiveness of the safety management system and requisite behaviours and practices.
Identify safety risks and resolve emerging issues, escalating issues and safety risks that impact other areas.
Ensure appropriate resources are applied to achieve safety objectives.
Model behaviour consistent with the AGA Safety Vision, Values and Procedures.
Monitor performance of self and peers to ensure activities comply with vision, values, standards, and procedures. Report any issues identified.
Support the Exploration Supervisor to ensure efficient and prompt communication of any changes, issues, or other areas of interest relevant to reporting or support groups.
Promote effective team communication to maximize team efficiency and effectiveness.
Proactively develop and maintain good relations with stakeholders.
Recognize the stakeholders (internal and external) who are impacted by their work.
Seek advice regarding engagement with stakeholders.
Build effective relationships with stakeholders
Foster a positive team environment.
Planning and Execution
Assist with implementing systems, processes and procedures required to achieve efficiency and effectiveness of the exploration team.
Maintain open 2-way communication for continual improvement of processes and procedures.
Look for ways to optimize processes and procedures.
To provide remote support to the exploration team:
Manage site roster and accommodation allocation.
Coordinate flight bookings for Greenfields Exploration Tanzania personnel.
Manage and maintain office entry compliance register.
Review and monitor journey management plans and schedules for exploration.
Fulfil the role of Schedule Operator during work hours.
Coordinate with freight contractors to deliver and collect goods and samples as required.
Prepare and distribute meeting minutes where required.
Ensure that office functions (administration, document control, filing system, records, clerical recording, software licensing etc.) are effectively managed and organized
Manage onboarding for personnel working at the Greenfields office or remote sites and deliver the exploration site induction as required.
Ensure work programs are distributed to appropriate personnel.
Data capture where needed.
Ensure safe and adequate field facilities and supplies
Assist the Exploration Supervisor in maintaining and monitoring stock levels and inventories for all items relating to the operational running of the exploration project, including consumables, diesel, gas, potable water, PPE/uniforms, and stationery.
Assist the exploration team where required.
Conduct or participate in emergency response drills and training
Ensure the team maintains the required permits, certifications, and licenses to perform their role.
Continually reinforce the requirement to conduct activities in accordance with stated values, policies & procedures, and legislative requirements.
Adhere to cost budget control requirements.
Ensure you and your team comply with all legal and statutory requirements applicable to the role, including:
Health, Safety, Environmental and Community legislation and regulations.
United States Sarbanes Oxley Act, 2002 (as applicable).
Comply with all applicable AGA policies and procedures.
At all times, act in accordance with AGA’s Values.
Good awareness and ability to manage workplace safety, health, and environmental requirements.
High degree of organisational and administrative skills.
Ability to report and present administrative results and issues.
Medically fit to work in remote locations with limited medical facilities.
MODE OF APPLICATION:
Please apply by clicking APPLY button below.
On the portal you will be required to upload your detailed CV, copies of relevant certificates, e- mail and telephone contacts, names, and addresses of three referees. Please do not attach certificates that are not related to the qualifications stated above.
You will also be required to upload a cover / application letter addressed to “Senior Manager – Human Resources’’ Geita Gold Mining Ltd”. Subject should be “Office Administrator”
If you struggle to apply via the link provided, please head over to our website https://www.geitamine.com/en/people/ for a step-by-step guide on how to apply for jobs on our recruitment portal (SuccessFactors).
You will be required to present original certificates if you are contacted for interviews.
Internal Applicants (those currently employed by AngloGold Ashanti) must have their application letter endorsed by their Head of Department (HOD) or Manager once Removed (MoR).
Applications should reach the above on or before 18th July 2023 at 5:30 PM
Only shortlisted candidates will be contacted for interviews.
NOTE ON COVID-19 PREVENTION:
Please note when you are invited for interviews, you will be required to present proof of vaccination against COVID-19 (Covid-19 vaccination certificate) or if you are not vaccinated, please go for a Covid-19 test and obtain a 96 – hour valid PCR Covid-19 negative certificate.
You are also advised to adhere to all recommended prevention measures including proper wearing of face masks and washing or sanitizing your hands before you are allowed through Geita Gold Mine entry points.
BEWARE OF CONMEN! Geita Greenfields Mineral Exploration Limited does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +255 28 216 01 40 Ext 1559 (rates apply) or use our whistle-blowing channels by sending an SMS to +27 73 573 8075 (SMS rates apply) or emailing speakupAGA@ethics-line.com or use the internet at www.tip-offs.com
How to Apply: